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Hospitality software Early accessBeds, check-ins, the cafe and the pub crawl, in one system
Backpackers check in on WhatsApp with a passport or Aadhaar before they arrive, beds are assigned on a live dorm board, and the cafe bills straight to their stay.
Where a busy hostel night goes sideways
Midnight arrivals
Late buses mean a queue of tired travellers, passports to photocopy and Form C details to type up for every foreign guest.
Beds by spreadsheet
Dorm beds, private rooms and OTA bookings tracked in different places, so overbooking is one missed update away.
A cafe on its own island
Food and drinks billed separately from the stay, cash floats that never match, and no clear view of what the bar made.
Built for dorms, not adapted from hotels
- Bed-level inventory for dorms and private rooms, on a live board
- WhatsApp self check-in with passport, visa and selfie match
- Form C details for foreign nationals, prepared for submission
- Cafe and bar POS, with charges posted to the guest's stay
- Events and tours with sign-ups and payments
- Lockers, linen and deposit tracking
- Built to connect with channel managers for Hostelworld and Booking.com
- Daily report: occupancy, F&B revenue and nationality mix
Part of the Hostarra Platform, now in early access. Add the AI suite or AI CCTV monitoring when you're ready.
Want more bookings too? The hostel growth stack
Our in-house growth team can also fill the place. Priced separately from the software; take it or leave it.
- Hostelworld & Booking.com onboarding and content optimisation
- Review-response management across OTAs and Google
- Direct-booking website with dorm and private room types
- Instagram & reels: common rooms, events, tours and city guides
- Events & experiences promotion (walking tours, open mics, bar nights)
- Google Business Profile & local SEO
- Meta ads for backpacker and domestic-traveller demand
- Monthly report: bookings by channel, revenue per bed, and occupancy
Pair with the Hostarra platform for bed management, cafe / bar POS, and event bookings.
From demo to live in about four weeks
Week 1: Setup
Dorms, beds, rates and the cafe menu configured with you.
Week 2: Import
Upcoming bookings brought across from your current system.
Week 3: Training
Reception and cafe staff trained, including the night shift.
Week 4: Go live
Self check-in switched on for the next week's arrivals.
Owners usually ask
How does check-in work for foreign backpackers?
They share passport and visa photos and a selfie on WhatsApp before arriving. Form C details are prepared for your staff to submit within 24 hours of arrival.
Can the cafe bill to a guest's bed?
Yes. Cafe and bar orders post to the guest's stay and are settled at checkout.
Which platforms do you onboard hostels to?
Hostelworld and Booking.com first, plus Google, the channels domestic and international backpackers actually use, with content and photos optimised for each.
Can you help us depend less on OTAs?
Yes. We build a direct-booking website and a repeat / WhatsApp path, and use events and community to bring guests back commission-free.
Do you handle the cafe and events side?
The Hostarra platform runs bed allocation, cafe / bar POS and event bookings, so your front desk isn’t juggling three tools.
See it with your own dorms
We'll set up a demo with your dorms, rooms and cafe menu.